Taking effect from 04 April 2022, a landlord is obliged to apply to the Residential Tenancies Board (RTB) to register a tenancy - or a licence in Student Specific Accommodation (SSA) - within 1 month of its commencement date and every year after this, on the anniversary of the date the tenancy began, for so long as the tenancy/SSA licence exists.
For existing tenancies, from 04 April 2022, each year on the anniversary of the date the tenancy began, landlords must re-register that tenancy on an annual basis, for so long as the tenancy/SSA licence exists.
How to register a tenancy online?
The most efficient way to register your tenancy is by using the RTB’s online account system, which can be accessed here.
Setting up an online account is a simple process. To find out more information about using the RTB’s online account system click here.
The following information will be required by the RTB in order to register a tenancy:
- Rented Dwelling Address
- Dwelling Type (i.e. Whole of House/Apartment/Flat Bedrooms,
- Bedspaces & Number of Occupants
- Approximate Floor Area in Square Metres
- BER Cert Rating (if applicable)
- Local Authority in which rented dwelling is located
- Tenancy Commencement Date
- Landlord name/address/ppsn
- Tenant Name/ppsn
- Authorised Agent (if applicable) Name/Address/CRO number/ppsn
- Management Company (if applicable) Name/Address/CRO number
When a landlord is putting in tenants’ details into registration forms or online, it is not required to present PPS number and/or Date of Birth. A landlord can proceed to register without this information. Nonetheless, the RTB would always strongly encourage that landlords gather the PPS number of their tenant(s) should a tenancy dispute arise in future.
Payments can be made as follows:
- Online Application – Card (debit or credit), Paypal or EFT via SEPA (bank transfer) - please be advised that the maximum value for SEPA payments is €4,000.
- Details on fees payable for tenancy registration can be found here.
Student Specific Accommodation
Registration rules vary for Student Specific Accommodation. More information can be found here. Please note the online portal and RTB 1 paper form will not be available to register these tenancies for the academic year 2021/2022.
Once the tenancy registration has been fully processed by the RTB and paid in full by the landlord, both landlord and tenant(s) will receive a letter, confirming the tenancy has been registered. Letters of confirmation are issued by e-mail or post, depending on the preferred method of communication chosen by the landlord. Typically letters to the tenants are issued by post, unless the RTB has received a request to do so by email. Tenancy confirmation letters are important documents and should be kept in a safe place as landlords and tenants, may need to refer to it during the tenancy or after the tenancy has ended.
Landlords may use the confirmation letter as a receipt for payment of the registration fee, where appropriate. Landlords may be requested to provide this confirmation letter to the Revenue Commissioners when seeking mortgage interest relief on residential properties. Tenants may require proof of their tenancy for a number of State Agencies – the confirmation letter may be required for this purpose also.