Since 04 April 2022, a landlord is obliged to apply to the Residential Tenancies Board (RTB) to register a tenancy - or a licence in Student Specific Accommodation (SSA) - within 1 month of its commencement date and every year after this, on the anniversary of the date the tenancy began, for so long as the tenancy/SSA licence exists.
For existing tenancies, from 04 April 2022, each year on the anniversary of the date the tenancy began, landlords must re-register that tenancy on an annual basis, for so long as the tenancy/ SSA licence exists. Please click here for further information on Annual Registration.
The most efficient way to register your tenancy is by using the RTB’s online tenancy registration system.
Setting up an online account is a simple process. To find out more information about using the RTB’s online account system, please visit the RTB's online account Information Hub.
The following information will be required by the RTB in order to register a tenancy:
- Rented Dwelling Address including Eircode
- Dwelling Type (i.e. Whole of House/Apartment/Flat Bedrooms,
- Bedspaces & Number of Occupants
- Approximate Floor Area in Square Metres
- BER Cert Rating (if applicable)
- Local Authority in which rented dwelling is located
- Tenancy Commencement Date
- Landlord name/ address/ PPSN
- Tenant Name/ PPSN
- Authorised Agent (if applicable) Name/ Address/ CRO number/ PPSN
- Management Company (if applicable) Name/ Address/ CRO number
When a landlord is putting in tenants’ details into registration forms or online, it is not required to present the PPS number and/ or Date of Birth. A landlord can proceed to register without this information. Nonetheless, the RTB would always strongly encourage that landlords gather the PPS number of their tenant(s) should a tenancy dispute arise in future.
Payments can be made as follows:
- Online Application – Card (debit or credit), Paypal or EFT via SEPA (bank transfer) - please be advised that the maximum value for SEPA payments is €4,000.
- Click here for details on fees payable for tenancy registration
Paper forms can be downloaded here or by clicking 'Tenancy Registration Application (RTB1) Form at the bottom of this page. When completed they can be sent by post to Residential Tenancies Board, PO Box 47, Clonakilty, County Cork, or can be scanned and emailed to firstname.lastname@example.org.
The RTB would like to remind all applicants if you are submitting a registration application by post, a fully completed Registration Application Form RTB1 is required. This applies to both new registrations and annual registration renewals. Should a registration payment be received and not accompanied by a fully completed RTB1 Form, the registration application cannot be processed.
Please note, older versions of the RTB1 form will not be accepted and the most up-to-date version of the form must be used. The appropriate version of the form can be downloaded on this page under 'Related Downloads'.
Student Specific Accommodation
Registration rules vary for Student Specific Accommodation (please click here for further information on Student Specific Accommodation). Please note the online portal and RTB 1 paper form will not be available to register these tenancies for the academic year 2022/23.
Once the tenancy registration has been fully processed by the RTB and paid in full by the landlord, both landlord and tenant(s) will receive a letter, confirming the tenancy has been registered. Letters of confirmation are issued by e-mail or post, depending on the preferred method of communication chosen by the landlord. Typically letters to the tenants are issued by post, unless the RTB has received a request to do so by email. Tenancy confirmation letters are important documents and should be kept in a safe place as landlords and tenants, may need to refer to it during the tenancy or after the tenancy has ended.
Landlords may use the confirmation letter as a receipt for payment of the registration fee, where appropriate. Landlords may be requested to provide this confirmation letter to the Revenue Commissioners when seeking mortgage interest relief on residential properties. Tenants may require proof of their tenancy for a number of State Agencies – the confirmation letter may be required for this purpose also.
The RTB remit does not extend to:
- tenancies in local authority housing or under shared ownership lease arrangements.
- holiday letting agreements.
- the Rent a Room scheme (where the landlord and the tenant share the same self contained property).
- if a tenant lives with the spouse, civil partner, parent or child of the landlord and there is no written letting agreement in place.
- if the property is a short term let.
There are further rare examples under the Landlord and Tenant (Ground Rents) Act 1978 and Landlord and Tenant (Amendment) Act 1980 when a dwellings may be exempted, for example:
- where a rented dwelling that may, in certain situations, be purchased by the tenant to take ownership of
- where a tenant may apply for a new tenancy on the ending of an earlier tenancy, if they can show long occupation or they have spent money on improvements of the property
Typically most licence arrangements do not come under the remit of the RTB. Please note that because a licence is named as such, it does not necessarily mean it is not operating as a tenancy for the purposes of the RTB.
A licence is usually said to exist where a person is:
- Staying in a hotel, guesthouse or hostel.
- Sharing with the owner in Rent a Room / digs / college properties.
- Staying in rented accommodation at the invitation of the tenant.
There is a formal licence agreement where the owner is not resident, not entitled to exclusive use and has continuing access to the accommodation. The law gives a licensee the right to request the landlord to allow them to become a tenant provided:
- They are in lawful occupation of the dwelling.
- A tenancy is in place for at least six months
The RTB now require all landlords registering a new tenancy or completing an annual registration to have the correct Eircode for the tenancy/dwelling being registered. This change has been made to ensure that the same dwelling is not registered twice and to improve the accuracy of our registration data. You will be able to search for the correct Eircode during the online registration process.
This new update to our system will not allow two dwellings with the same Eircode to be registered without being submitted to the RTB for review.
Before creating a new tenancy or completing an annual registration we advise all landlords to:
Ensure any previous tenancy at the dwelling on the system is ended before creating a new one. This can be done in the Manage Registration section of your online account.
Ensure you have the correct Eircode for the dwelling being registered.
NOTE: You will not be able to make changes to your address once registered
Multiple dwellings at same address
If you are a landlord of numerous flatted dwellings in the one building where there is currently only one Eircode for the building, we would ask that you contact https://www.geodirectory.ie/ to request an Eircode to be assigned for each individual apartment/flatted dwelling. To apply for an Eircode, click here and submit the form, providing the address of the relevant property.
Alternatively, if you complete a registration for one of the dwellings online, the system will recognise that the Eircode is already registered, and you will have to submit the application to the RTB for review. You will not be able to complete your registration online until the RTB review is complete.